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AutoTranscribe is Best-in-Class Transcription: Here's Why That Matters

by 
Lane Hartman
Article
Video
May 21
2 mins
4 min

AutoTranscribe is Best-in-Class Transcription: Here’s Why That Matters

To deliver exceptional customer experiences at scale, it's critical to recognize the indispensability of accurate, fast, automated transcription. Serving as the cornerstone for comprehending customer needs and preferences at scale, high-quality transcription captures the nuances of every interaction, ensuring no critical insights are lost in translation. This foundational capability empowers contact centers to make well-informed decisions, boost operational efficiency, and provide unmatched customer satisfaction.

As enterprises grow and customer expectations evolve, the need for top-notch transcription solutions becomes even more pronounced. Quality transcription improves data integrity and enables organizations to extract actionable insights from vast amounts of customer interaction data. With the right transcription solution, contact centers can transform data swamps into navigable data lakes, laying the groundwork for future AI endeavors. 

ASAPP AutoTranscribe

In recognizing the critical importance of quality transcription for driving superior customer experiences, ASAPP developed AutoTranscribe with a keen focus on accuracy, speed, and scalability. By understanding that precise transcription forms the bedrock of effective customer interactions, ASAPP AutoTranscribe stands out as a solution meticulously crafted to meet the unique demands of modern CX environments. With its commitment to high accuracy, unparalleled performance, tailored CX models, and rigorous evaluation processes, AutoTranscribe ensures that organizations can harness the power of transcription to elevate their contact center operations and deliver exceptional customer satisfaction.

Why Accuracy and Speed are Paramount

When you are thinking about the performance of transcription solutions, the two metrics that matter the most are accuracy and speed. Here’s why.

Every Word Counts

Most transcription services handle basic conversations well, capturing over 80% of conversations that involve simple words and phrases. However, the real challenge lies in the remaining 20%—the complex, company-specific information critical to understanding and action. AutoTranscribe shines here, offering unparalleled accuracy in transcribing the nuanced and evolving language found in live, human-to-human interactions. 

Every Second Counts

In dynamic live interactions, whether it's a call or chat, every second counts. ASAPP AutoTranscribe stands out as the fastest transcription service, enabling agents to quickly access transcribed content and provide real-time support to customers. This translates into instantaneous responses and seamless information processing, ensuring that interactions progress seamlessly and efficiently.

The most accurate transcription
So you won’t miss the key details showing you exactly what happened in every call

89%+ Accuracy

The fastest transcription
Because real-time problem-solving requires real-time transcription

60ms Latency

Best-in-Class Performance

Focusing on contact centers, AutoTranscribe is built on a foundation of real-world data, utilizing actual calls between agents and customers in its training data. This specialized approach allows for best-in-class performance, significantly outpacing generic transcription services. 

Each deployment is fine-tuned to the client's specific domain, achieving a word error rate (WER) of less than 11% with continuous improvements. The technology boasts low-latency performance, generating text in less than 60ms from the end of an utterance, ensuring conversations are captured seamlessly and accurately.

Industry-leading accuracy
Low-accuracy, high-latency transcription is holding back your contact center.

80% accuracy may sound like it is good enough. However, when 80% of the conversation is composed of simple words, it is the last 20% that holds the most critical, company-specific information you need to fill in the blanks.

Tailored Models for Your Business

The practical benefits of adopting AutoTranscribe are numerous and impactful. For contact centers, the solution's real-time audio processing capability integrates smoothly with standard telephony systems and supports live audio streams, simplifying implementation. By creating and maintaining models that are uniquely tailored to each business's specific needs, AutoTranscribe ensures that critical vocabulary and phrases are accurately captured, enhancing the customer service experience.  

Real-time transcription

Real-time problem-solving requires real-time transcription.

In a live call or chat scenario, speed is of the essence. ASAPP AutoTranscribe impressively achieves remarkably low latency, enabling human and virtual agents to access transcribed content, swiftly enhancing their efficiency, enabling real-time responses and information processing.

Rigorous Evaluation

ASAPP's commitment to ongoing research and development means that AutoTranscribe clients benefit from the latest advances in speech recognition technology, continually improving accuracy and performance. This dedication to excellence and customization makes AutoTranscribe not just a tool but a strategic asset for enhancing the quality and effectiveness of contact center operations.

Your CX future depends on having the right transcription solution.

To realize the value of CX AI technology, highly accurate, real-time transcription should be your first step. Otherwise, your agents, AI solutions, and bots won’t have the information they need when they need it, and the benefits you may be expecting from generative AI solutions will be stunted.

If you have plans to evolve the effectiveness and efficiency of your CX organization, then only AutoTranscribe will do.

Ready to Dive Deeper?

For comprehensive insights into CX transcriptions and their transformative potential, download our eBook "The Modern CX Guide to Transcription." Explore best practices, technologies, and solutions to revolutionize CX with accurate transcription. Elevate agent efficiency, gain valuable business data, and harness the full potential of customer interactions.

Transform your CX strategy with the right transcription solution.

Download the eBook

About ASAPP

ASAPP is the AI-native software for contact centers, and ASAPP exists to end bad customer service. We help customer service leaders unlock their full value by minimizing costs & inefficiencies, improving agent compliance & productivity, and surfacing actionable insights while helping you deliver a great customer experience. Our customers are large enterprises who care deeply about leveraging AI to transform CX by delivering unprecedented cost savings and maximizing customer delight.

Want to learn more about ASAPP and how they can help your team? Request a Demo

Transcription
Speech-to-text
NLP
Language Models
Text Generation

What to Look for in a CX Transcription Solution

by 
Lane Hartman
Article
Video
May 15
2 mins
2 min

What to Look for in a CX Transcription Solution

Excellent, automatic transcription is mission-critical for digital CX transformation if you are looking to:

  • Build the foundation to automate summaries or agent notes
  • Capture business intelligence from all of your customer interactions
  • Augment your agent capabilities in both digital and voice channels
  • Better understand and address agent effectiveness
  • Easily extract certain phrases, intents, and entities from all of your transcripts
  • Lay the foundation for all future CX AI initiatives

Speed and Accuracy Matter Most

If you’re aligned with those aims, then the number one thing you need to look for is a transcription solution with no tradeoff between speed and accuracy. Here’s why:

High speed: Transcriptions can help both during and after the call. Your agents need to be able to see exactly what is said as it’s being said, clearing up confusion or accounting for different accents. They also need to be able to use that real-time data in other AI solutions like agent augmentation tools. So don’t compromise. High-speed, low-latency transcription is essential.

High accuracy: Most transcriptions get the easy stuff right and can capture over 80% of single words and phrases, but what is left over is the most complex and critical information. Make sure your transcription solution can track not only exactly what was said but also who said it. 

Understanding the critical significance of both speed and accuracy, we purposefully engineered AutoTranscribe to excel in both aspects.

Customization Capabilities

Speed and accuracy are paramount, but don't overlook the importance of customization capabilities. Once you have optimal speed and accuracy, focus on the solution's ability to adapt to the unique needs of your business. This ensures that your transcription solution remains efficient and effective, even as requirements evolve over time. Since transcription forms the bedrock of much of your CX technology stack, invest in a solution that's future-proof and won't require frequent replacements. 

Introduction to AutoTranscribe

ASAPP AutoTranscribe is unmatched in the transcription landscape, offering high accuracy, best-in-class performance, tailored models, and rigorous evaluation.

With accuracy exceeding 89% and a latency of just 60ms, AutoTranscribe ensures no detail is missed in every call, which is crucial for both understanding and action.

Built on real-world data, AutoTranscribe achieves a word error rate (WER) of less than 11%, far surpassing generic services. Its tailored models adapt to each business's needs, capturing critical information accurately. 

Real-time transcription capabilities enable swift problem-solving, enhancing agent efficiency and enabling real-time responses. ASAPP's commitment to excellence ensures continuous improvement, making AutoTranscribe a strategic asset for contact center operations.

Ready to Dive Deeper?

For comprehensive insights into CX transcriptions and their transformative potential, download our eBook "The Modern CX Guide to Transcription." Explore best practices, technologies, and solutions to revolutionize CX with accurate transcription. Elevate agent efficiency, gain valuable business data, and harness the full potential of customer interactions.

Transform your CX strategy with the right transcription solution.

Download the eBook

About ASAPP

ASAPP is the AI-native software for contact centers, and ASAPP exists to end bad customer service. We help customer service leaders unlock their full value by minimizing costs & inefficiencies, improving agent compliance & productivity, and surfacing actionable insights while helping you deliver a great customer experience. Our customers are large enterprises who care deeply about leveraging AI to transform CX by delivering unprecedented cost savings and maximizing customer delight.

Want to learn more about ASAPP and how they can help your team? Request a Demo

Transcription
AI Native®
Automation
Business Insights
Contact Center

CX Transcription 101

by 
Lane Hartman
Article
Video
May 7
2 mins
2 min

CX Transcription 101

The importance of highly accurate, fast, and automated transcription cannot be overstated. It enables organizations to unlock invaluable insights from customer interactions and is the bedrock for effectively leveraging AI technologies. 

What is Transcription?

In the context of CX, transcription is the process of converting spoken interactions between customers and agents into accurate, textual representations. This entails capturing not just the words spoken but also the nuances and subtleties of each conversation, including tone, emotion, and context. These nuances are essential for understanding the intricacies of customer interactions, allowing businesses to tailor their responses and CX strategies effectively.

Good Transcriptions Create Value

Good transcription transcends the mere conversion of speech to text, which is essential for effective communication, customer satisfaction, and detailed analytics. Every customer interaction holds valuable insights that drive improvement and innovation. Accurate transcription captures the nuances of conversations, ensuring data integrity and empowering your organization to confidently make informed decisions.

Good data leads to good decisions, which pave the way for effective strategies and strong customer relationships. When organizations have confidence in the data underlying their decisions, it leads to more focused actions, better customer experiences, and streamlined operations.

Key Concepts and Insights to Get You Started

Transcription as the Base for Future AI Endeavors

Your CX success hinges on selecting the right transcription solution. Without highly accurate, real-time transcription, your agents, AI solutions, and bots will lack the timely information necessary for effective operation. For instance, a low word error rate (WER) is crucial for precise entity extraction, vital in tasks like customer service chats or financial transactions. Entities such as order numbers, product names, and sensitive information require a WER of <10% for accurate extraction, ensuring reliable data processing.

Quality transcription forms the cornerstone for advanced AI applications like natural language processing (NLP), sentiment analysis, and predictive modeling. Without accurate transcription, your AI solutions will lack the necessary data to function effectively, hindering their ability to automate responses, predict trends, and tailor interactions with customers.

Ready to Dive Deeper?

For comprehensive insights into CX transcriptions and their transformative potential, download our eBook "The Modern CX Guide to Transcription." Explore best practices, technologies, and solutions to revolutionize CX with accurate transcription. Elevate agent efficiency, gain valuable business data, and harness the full potential of customer interactions.

Transform your CX strategy with the right transcription solution.

Download the eBook

About ASAPP

ASAPP is the AI-native software for contact centers, and ASAPP exists to end bad customer service. We help customer service leaders unlock their full value by minimizing costs & inefficiencies, improving agent compliance & productivity, and surfacing actionable insights while helping you deliver a great customer experience. Our customers are large enterprises who care deeply about leveraging AI to transform CX by delivering unprecedented cost savings and maximizing customer delight.

Want to learn more about ASAPP and how they can help your team? Request a Demo

AI + Human
AI Native®
AI Research
Automation
Contact Center

Introducing ASAPP GenerativeAgent™, the future of CX

by 
Lane Hartman
Article
Video
Apr 22
2 mins
5 min

We are proud and thrilled to announce a revolutionary new product the likes of which enterprises have never seen before, GenerativeAgent™, a product that automates what was previously impossible to automate with our fully conversational generative AI voice and chat agent.

GenerativeAgent™ is a generative AI product that can automate 90%+ of contact center interactions. This revolutionary technology can handle complex interactions, helping customers more efficiently and effectively than ever before. Furthermore, it unleashes a new era of productivity by allowing agent concurrency for voice interactions–introducing a new paradigm for contact centers. 

"This product isn't just groundbreaking—it's revolutionary, redefining what we thought was possible in what is likely the largest automation opportunity in the world today," said Gustavo Sapoznik, Founder and CEO, ASAPP.

GenerativeAgent™ delivers:

Dramatic business savings:
- Greatly reduces the call volume to your agents
- Raises the ceiling of what you can automate
- Accurate, flexible, and secure

Increased customer satisfaction with:
- No time wasted
- No channel switching
- No transfers, for a seamless experience

GenerativeAgent™ is always online and ready to speak with your customers.

What does GenerativeAgent™ solve?

For far too long, companies have been spending fortunes that result in the alienation and frustration of customers; all the while, the agents in these contact centers have one of the highest attrition rates of any job. Technology so far has provided a few band-aids to aid in the problem of delivering excellent customer service at scale and at cost. Still, the reality is that nothing but incremental value has been delivered for the better part of the past forty years. 

These incremental gains in capability over the years have resulted in an industry that is stuck in an unfortunate tradeoff where companies have to place themselves on a spectrum ranging from cost-effective yet poor customer service to prohibitively expensive and excellent customer service. All the while, frontline agents have been crushed beneath the sheer volume of interactions and tasks to accomplish, resulting in some of the highest turnover rates of any occupation. The truth is that employees were not built to thrive in this environment, and customers were not built to endure this environment.

GenerativeAgent™ finally breaks this tradeoff by allowing companies to deliver excellent customer service at scale while freeing up human agents to focus more fully on higher-tiered interactions and problem-solving.

“Organizations no longer have to make a trade-off between great customer experience and saving money. With ASAPP, doing what’s best for the company is now doing what’s best for the customer.” - Gustavo Sapoznik, Founder and CEO, ASAPP

What is GenerativeAgent™?

GenerativeAgent™ is a fully capable generative AI voice and messaging agent. It is a completely autonomous system that automates interactions currently assigned to human agents. This results in a radically improved customer experience across all interaction channels and substantial business savings. 

ASAPP's decade-long AI research and creation of state-of-the-art products has culminated in the breakthrough that is GenerativeAgent™. The product is:

  • Fully generative: The system is grounded on the content of your APIs and knowledge systems. No manual dialogue design is needed as GenerativeAgent™ autonomously interacts with an enterprise's backend systems.
  • Actively learning: This includes a human-in-the-loop interface for escalations, allowing GenerativeAgent™ to learn from agents' actions when their involvement is required while enabling voice agent concurrency.
  • Safe and secure: It is grounded in your policies, procedures, and desired controls, satisfying the strictest enterprise security and compliance requirements.
  • Seamlessly implemented: GenerativeAgent™ integrates natively into existing IVR, messaging, and telephony systems.

With GenerativeAgent™, customers will be immediately connected with a capable, conversational, and flexible helper that will solve many of their questions or issues dependably and efficiently. Agents will be able to oversee multiple interactions at once, and can handle all escalations in real-time through GenerativeAgent™.

Want to learn more and see it in action? Watch the full-length keynote presentation here.

Safety and security with GenerativeAgent™

None of these groundbreaking capabilities matter if you cannot trust it to deliver the right information to your customers, stay within your policies, and faithfully reflect your brand.

We built GenerativeAgent™ to be not only the most capable generative AI agent on the market but also the safest and most trustworthy. Read on to see just some of the steps that we have taken and the guardrails that we have built to ensure that GenerativeAgent™ can respond reliably, effectively, and safely to your customers.

Grounded in your knowledge center and APIs

GenerativeAgent™ leverages integrations into your APIs to retrieve data and take actions that are specific to each customer, enabling hyper-personalized automation. Your knowledge center is used to answer all questions about policies, products, or services and technical issues while maintaining up-to-date responses.

Cutting-Edge Language Models (LLMs)

ASAPP utilizes state-of-the-art Language Learning Models (LLMs) renowned for their exceptional performance in (1) adhering to prescribed instructions, (2) deciphering potentially conflicting or vague customer input, and (3) mitigating the risk of generating inaccurate or unintended responses, ensuring utmost privacy and data integrity.

Built-in Safety Protocols

ASAPP integrates robust safety protocols designed to assess the safety of incoming inputs. Any queries deemed potentially unsafe are promptly flagged and rejected, safeguarding user privacy and security.

Thorough Testing Procedures

ASAPP subjects GenerativeAgent™ to internal and external evaluations conducted by both ASAPP personnel and trusted customers, ensuring that all interactions yield safe and reliable outcomes, thereby upholding our commitment to privacy and safety.

Agent Connectivity and Human Oversight (Human in the Loop)

ASAPP's infrastructure facilitates seamless connectivity between agents and human operators, ensuring that GenerativeAgent™ receives timely assistance and oversight whenever encountering queries beyond its scope, thereby enhancing the accuracy and privacy of responses, with all escalations being handled through GenerativeAgent™.

Legal Assurance

GenerativeAgent™ has been developed using, and will continue to be updated using, and will function consistent with, the present and future standards, guidelines, protocols, and policies applicable to, governing, or addressing AI, offering assurance to users regarding the protection and responsible handling of their data

Want to learn more about GenerativeAgent™?

Visit the product page here.

Meet GenerativeAgent™ - request a demo here.

About ASAPP and our journey to GenerativeAgent™

ASAPP is an artificial intelligence cloud provider committed to solving how enterprises and their customers engage. Inspired by large, complex, and data-rich problems, ASAPP creates state-of-the-art AI technology that covers all facets of the contact center. Leading businesses rely on ASAPP's AI Cloud applications and services to multiply Agent productivity, operationalize real-time intelligence, and delight every customer. 

GenerativeAgent™ is the latest in ASAPP's suite of generative AI customer experience products, including AutoSummary, AutoTranscribe, and the ASAPP Messaging platform. Fortune 500 organizations, including four of the top five cable providers, 50% of the leading wireless companies, two of the four largest airlines, and other leading enterprises across banking, insurance, retail, and technology, currently use ASAPP's state-of-the-art products and technology.

ASAPP’s journey to GenerativeAgent™ is the result not of following the technology trend and hastily incorporating “AI” on top of or into legacy products but of envisioning what products and technology should be and then doing the required hard work to make it happen. This work has resulted in over 100 patents, dozens of publications in top AI journals, and a continued development of the technology required to make our vision come to life over the past 10 years.

Summarization
Customer Experience
Contact Center

What to Look for When Buying a Summarization Solution

by 
Lane Hartman
Article
Video
Apr 12
2 mins
4 min

Customers change fast. Contact centers don’t. That’s precisely where summarizations can help. The integration of generative AI summarization solutions into customer experience strategies represents a transformative leap forward for the CX industry. Here’s what to consider when choosing a summarization solution that aligns with your needs.

Embrace Generative AI Summaries

The myriad friction points inherent in traditional summary processes that significantly limit the value extracted from customer interactions can now be overcome with the advent of modern summarization solutions. The arrival of generative AI capabilities marks a pivotal moment for summarization technology. 

For the first time, businesses can automatically summarize conversations at scale and structure the resulting data in insightful and actionable ways. This capability was once a distant dream but is now an accessible reality, highlighting the importance of selecting a solution that leverages the latest generative AI advancements to deliver accurate and meaningful summaries. When the full potential of generative AI summarizations is harnessed, customer experiences are truly transformed.

Capture the Essence of Customer Interactions

Generative AI summarizations offer unparalleled benefits, especially when considering the demands placed on customer service agents. These people juggle numerous interactions and responsibilities, making it challenging to craft detailed, insightful, and meaningful summaries during or after customer interactions. An effective generative AI solution can alleviate this burden by automatically generating high-quality summaries that capture the essence of each conversation, ensuring consistency, reducing average handling time (AHT), and enhancing overall CX quality.

Key Features to Look For

When evaluating summarization solutions, consider the following critical features to ensure you choose a system that meets your business’s unique requirements:

Generative vs. Extractive AI vs. Manual

When evaluating AI solutions, you'll encounter whether they use generative or extractive AI for summarizations. While extractive AI is traditionally favored for summarization, generative AI solutions can provide more flexibility and higher quality.

CCaaS vs. Point Solution vs. DIY

Consider your goals and the flexibility of the summarization solution. Large CCaaS vendors might restrict you to their ecosystem, while smaller AI vendors may lack enterprise-level features and scalability. Small CCaaS providers, often using less advanced models, might be expensive and not fully support enterprise requirements.

Dashboards and Data Connections

All of the great data you are harvesting is only useful if the people who need to consume it and gain insights from it are able to. Make sure you can get some out-of-the-box in-product dashboards for common CX insights as well as the ability to connect your aggregated data to other BI tools like Tableau or Power BI.

Customization and Flexibility

How flexible is the model, and is it improving over time? Ideally the solution you select will improve over time to better serve the unique nuances and needs of your company. Also, it will ideally allow you to adjust your parameters and your lens to find new insights or answer new questions from future conversations and past ones.

Make sure it will be human-readable 

AI isn’t perfect, but there are solution capabilities to make AI as accurate and dependable as possible. When evaluating solutions, look for some of the following capabilities: 

  • Saliency models (to filter out unnecessary words or utterances)
  • Hallucination detection
  • Missing elements restoration
  • Redaction
  • Layers of resiliency

Robust structured data capabilities 

To maximize the value of your investment, look for structured data that allows for an easy configuration of what metrics customers would like extracted and allows you to do that from day one. Beyond the data itself, the solution should also be able to enrich the data available to technical leaders. This opens up a world where structured summaries generated become a rich source of insight into customer interactions. Technical leaders will have the valuable data to inform crucial decisions, from ensuring compliance to shaping strategic initiatives like service optimizations and new product introductions.

Multiple contact reasons 

Not every interaction is about a single issue. Your summarization solution should be able to support this so you can track the individual issues being addressed in a single interaction or over the lifetime of that customer.

Business Value Unlocked

Implementing the right generative AI summarization solution can transform your CX strategy by delivering:

  • Reduced AHT: Automatic summaries free agents from time-consuming documentation, allowing them to dedicate more time to customer service.
  • Enhanced Agent and Customer Satisfaction: With AI handling summaries, agents can focus on the customer, leading to improved experiences and outcomes.
  • Valuable Business Insights: Every conversation becomes a source of reliable data, offering insights into customer needs, agent performance, and service trends.

Choose Wisely

The decision to invest in a modern summarization solution is a step toward unlocking the full potential of your customer interactions. By carefully considering the capabilities, integration potential, and the specific needs of your business, you can choose a solution that not only mitigates the friction points of traditional summary processes but also propels your CX strategy into the future. 

Why ASAPP AutoSummary

ASAPP's AutoSummary stands out by harnessing the power of generative AI to deliver highly customizable, accurate summaries of all customer interactions. With its built-in Conversation Explorer, it provides deep insights into call transcripts and customer sentiment, enabling businesses to make data-driven decisions without the need for complex SQL queries. AutoSummary guarantees comprehensive summaries on every interaction, ensuring consistent quality along with structured data that seamlessly integrates with BI tools for enhanced analysis. 

AutoSummary is designed to adapt, allowing for real-time adjustments to summaries based on evolving business and regulatory requirements. This focus on flexibility, combined with our ability to reduce average handling time and ensure data privacy, makes AutoSummary a leading choice for contact centers seeking to improve their operational efficiency and customer engagement with a powerful generative AI solution. 

Want more? Read our exhaustive buyer’s guide.

If you are sold on the need for automated transcription and summarization in your CX organization, then you need to know what to look for (and what to look out for) when evaluating solutions. Just “good enough” isn’t good enough when you are setting the foundation of intelligence for your CX organization. 

This guide will help you understand the features and capabilities you need to keep in mind when evaluating solutions and the reasons why they are mission-critical for your organization. Read on to ensure you aren’t adding to your technical debt and that you are building a solid foundation for your AI journey with the right solutions.

AI Native®
AI Research
Automation
Sentiment Analysis
Speech-to-text

Why Transcriptions & Summaries are the Best Starting Points for Your AI Journey

by 
Lane Hartman
Article
Video
Apr 11
2 mins
5 min

The decision to incorporate AI into contact center operations is no longer a question of if, but how. Among the myriad options available, starting with a modern transcription + summarization solution stands out as a wise strategic move. This approach not only delivers immediate benefits but also lays a solid foundation for a comprehensive AI journey. While summaries can provide deep insights into customer interactions, your transcription service needs to be top notch in order for it to deliver exceptional value—a key factor we'll explore. Let’s look at summaries first.

Big Benefits Across the Board

Generative AI summary solutions offer a multitude of advantages that can transform your contact center business operations. They significantly reduce Average Handling Time (AHT), which means more customers getting what they want more quickly. By swiftly identifying and conveying the essence of customer interactions or business data, these solutions enhance customer satisfaction and empower agents with the insights they need to quickly solve customer issues. 

Customer interaction summaries bring to the surface key customer data that might otherwise remain buried in the depths of unstructured information. The scalability of generative AI summaries means that no matter the volume of data, the quality and speed of summaries remain consistent, ensuring that your contact center can handle growth without compromising on service quality.

Quick and Easy Implementation

One of the standout features of generative AI summary solutions is their ease of integration. The most advanced solutions are almost turn-key, requiring minimal effort to implement into existing systems. This quick setup time means that contact centers can start reaping the benefits almost immediately. Summaries can also function as standalone solutions if needed, providing flexibility for businesses to adopt AI in a way that best suits their current needs. Yet, our experience shows that maximizing the value of summaries requires a high-quality transcription solution operating in sync. 

The Importance of High-Quality Transcriptions

There is one key capability to have in place that will be necessary to drive good summaries and most other technology solutions that you are looking to implement – good transcription. While we aren’t going to dive too deeply into the reasons for a transcription solution, know that it is table stakes. 

The good news is that you can most likely bundle your transcription with your summary implementation. However, you should know that not all transcription solutions are capable of delivering the foundation that you need to build out not only good summaries, but the rest of your CX technology stack. 

As you evaluate either your existing transcription solution or begin your search for a new one, keep the following key capabilities in mind: 

  • High accuracy- Most transcriptions get the easy stuff right and can capture over 80% of single words and phrases, but what is left over is the most complex and critical information. Make sure your transcription solution can track not only exactly what was said but also who said it. 
  • Low-latency - Transcriptions can help both during and after the call. From your agents being able to see exactly what was said as it’s being said, thus clearing up confusion or accounting for different accents, to being able to use that real-time data in other AI solutions like agent augmentation tools, low latency transcription is essential.
  • Customization capabilities - Every business is different, and needs can change over time. Make sure your solution allows for the customization that you will need now and in the future. Transcription is the foundation of much of your CX technology stack, so you are going to need a solution that won’t need to be replaced. 

You may have a data swamp of all of your past interactions. A modern transcription + summarization solution will turn that data swamp into an asset.

Summaries + Transcription: A Foundation of Intelligence

Taking your AI journey seriously involves more than just implementing isolated solutions; it requires building a structured, data-driven foundation. The right generative AI transcription + summary solution does exactly that. By structuring data from the get-go, you ensure that subsequent AI solutions have a solid base to build upon. This enhances the efficiency and effectiveness of future AI implementations and provides valuable insights that can guide strategic decisions about which areas, issues, or value drivers to focus on next—shaping a tailored AI solution strategy that aligns with business goals.

Infinite Scalability and Improved Quality

The scalability of generative AI transcription + summary solutions cannot be overstated. As businesses grow, the volume of data that needs to be processed increases exponentially. Having the right solution positions contact centers to handle this growth, regardless of the volume. This means that businesses can scale without worrying about diminishing the quality of their customer interactions or the insights derived from their data. Furthermore, the continuous improvement algorithms inherent in generative AI solutions ensure that the quality of data improves over time, providing increasingly accurate and relevant insights.

A Quick Path to Value

Implementing a generative AI transcription + summary solution offers a swift path to realizing tangible value. By reducing AHT and improving customer satisfaction, businesses can see immediate improvements in operational efficiency and customer experiences. The empowerment of agents with key insights and the surfacing of crucial business data can drive informed decision-making and strategic planning. And the quick implementation time and the potential for standalone operation make generative AI summaries a low-risk, high-reward starting point for any contact center looking for a quick start to their AI journey.

Building Your AI Solution Strategy

The insights gained from a modern transcription + summary solution are invaluable in shaping your broader AI strategy. They provide a blueprint for identifying which areas of your business can benefit most from AI, helping to prioritize future projects. This strategic approach ensures that each step of your AI journey is aligned with your business objectives, maximizing the return on your AI investments.

Starting your AI journey with a summary solution is not just a strategic choice; it's a foundational one. It offers immediate benefits, sets the stage for a structured data environment, and paves the way for a tailored, strategic integration of further AI solutions. By prioritizing a generative AI transcription + summary solution you're not just implementing a tool; you're laying the groundwork for a comprehensive, intelligent, and scalable AI framework that will drive your desired customer experiences.

Why ASAPP AutoTranscribe + AutoSummary? 

AutoTranscribe and AutoSummary are the first step to enhancing your AI CX strategy with unmatched precision and customization. AutoTranscribe offers real-time, accurate transcription tailored to your needs, while AutoSummary delivers fast, detailed summaries focused on key topics or entities, ensuring vital insights are captured efficiently. Together, they provide a seamless, integrated experience, from data aggregation visualized through intuitive dashboards to robust data enrichment for deeper analysis. By incorporating AutoTranscribe and AutoSummary, ASAPP not only streamlines your operational processes but also unlocks new levels of insight and efficiency, making it the go-to choice for contact centers aiming to leverage the full potential of their customer interactions.

Want more? Read our exhaustive buyer’s guide.

If you are sold on the need for automated transcription and summarization in your CX organization, then you need to know what to look for (and what to look out for) when evaluating solutions. Just “good enough” isn’t good enough when you are setting the foundation of intelligence for your CX organization. 

This guide will help you understand the features and capabilities you need to keep in mind when evaluating solutions and the reasons why they are mission-critical for your organization. Read on to ensure you aren’t adding to your technical debt and that you are building a solid foundation for your AI journey with the right solutions. Read the guide here.

Cover for The Buyer's Guide to CX Transcription and Summarization Solutions

Summarization
Articles
Automation
Contact Center
Customer Experience

8 Friction Points in Scaling CX Summaries

by 
Lane Hartman
Article
Video
Feb 29
2 mins
3 min

Creating effective and insightful summaries of customer interactions is essential for understanding the reasons behind your customer inquiries, the dynamics at play during conversations, and enhancing overall contact center performance. But it’s not easy to do, especially at scale. Here are the top 8 factors impeding contact centers from getting quality, actionable customer information from interactions that move the needle on improving customer experience:

  1. Manual Processes: Agents are burdened with manually creating summaries, or agent notes, during or after calls, diverting their attention from assisting customers and resulting in inconsistent and incomplete summaries with no useful data for acquiring insights.
  2. Time Pressure: Agents face pressure to meet aggressive Average Handle Time (AHT) goals, leading to rushed summaries of low quality or skipped summarization altogether.
  3. Over-reliance on Surveys: Relying solely on surveys for data collection can be problematic due to low response rates and biased feedback from only the most opinionated customers.
  4. Disruptive to Conversations: Summarization during calls can disrupt the natural flow of conversation, leading to increased friction and potentially lower Customer Satisfaction (CSAT) scores.
  5. Agent Frustration: Manual, rushed, and frictional summarization processes contribute to agent frustration and burnout, exacerbating already high attrition rates in the industry.
  6. Inconsistent Quality: The rush to complete summaries results in inconsistent quality and unreliable data, hindering decision-making and organizational performance.
  7. Under-Reporting: Manual or hurried summarization may lead to under-reporting of critical information, impacting key performance indicators and organizational awareness.
  8. Multi-Channel Communications: Managing summaries across multiple communication channels adds complexity, making it challenging to aggregate data and provide seamless customer experiences

What does this friction look like?

According to our research, an average call center may be staring down the barrel at these bleak stats regarding summaries:

  • 120-300 seconds spent dispositioning per call.
  • Less than 25% of notes that are actually of a usable quality.
  • No data to aggregate for key business insights.

Overcoming these challenges requires effort, but fortunately, generative AI offers a promising solution to alleviate much of the friction. Implementing a modern AI summarization solution is essential to overcoming these obstacles and unlocking the true value of contemporary CX summaries.

Don’t miss out on summarization value

Without good summaries, your business could miss out on valuable insights and advantages. The absence of crucial historical context hampers agents' ability to assist customers effectively, reducing the personalized touch that builds loyalty. Moreover, lacking necessary compliance data can put your organization at risk of regulatory violations. 

Without comprehensive summaries, you lose access to valuable customer and business data vital for strategic decision-making and growth. And the lack of a true reflection of agent performance hinders identifying areas for improvement. Most importantly, without insights into customer satisfaction drivers (or detractors), you're unable to implement targeted improvements, limiting overall service quality and customer experience enhancements.

What’s next? Learn how to get good summaries at scale without adding to your agents’ workflows.

Download the AutoSummary eBook, our exhaustive guide to revolutionizing CX with generative summaries. This eBook will cover the best practices and technologies that will deliver the value that good summaries promise without undue agent distraction. Readers will learn:

  • What good summaries look like and contain.
  • Best practices for summarization - regardless of your methods.
  • How new technologies, like generative AI, can both eliminate the need for manual entry and enrich summaries with all necessary vital details.
  • What to look for when evaluating summarization technologies.
  • How to ensure you are collecting valuable business insights from your summarization efforts.

Get your copy of the eBook here!

Articles
Automation
Contact Center
Customer Experience
Data Augmentation

CX Summaries 101

by 
Lane Hartman
Article
Video
Feb 21
2 mins
6 mins

Good summaries are essential to a well-run CX organization. They provide a snapshot of customer interactions, distilling essential customer information into concise summaries that give agents quick customer context and contact centers rich analytics data. However, not all summaries are created equal. Below, we’ll explore what summaries are, what makes a good summary, and why they are invaluable for modern CX organizations.

What Are Summaries?

In the context of CX, summaries are condensed representations of longer customer interactions that capture the essence of customer-agent conversations, distilling critical information for reference and analysis. They can be created manually or automatically, and they serve various purposes within a contact center.

Good Summaries Create Value

Not all summaries are created equal. Some are created by agents manually. Some are automated. And the quality of automation can vary drastically. When done right, with precise and context-rich information, good summaries at scale can yield surprising value. Quality summarizations delight customers, empower agents, and give you a clearer picture of what is really driving the successes and areas for improvement in your organization. Here’s how it works:

1. Delight Customers

Customers want to feel recognized and understood quickly. Good summaries ensure that agents can greet customers with appropriate and relevant context and customer information, along with recognition of their past interactions and issues with the brand. This leads to more efficient and personalized customer service, reducing frustration and elevating customer satisfaction.

2. Boost Agent Happiness and Effectiveness

For agents, good summaries provide agents with essential customer background information, allowing them to address issues more effectively. Armed with context, agents can tailor their approach to get to customers’ core problems faster. When summaries are automated, they reduce the time agents spend on manual summarization, leading to a reduction in overall Average Handle Time (AHT). That means more time helping customers and less time doing after-call work. This makes agents happier while solving customer problems more quickly.

3. Generating Valuable Business Data

Summaries serve as a goldmine of data for CX organizations. They help track interactions, identify problem categories, evaluate sales efforts, assess agent strengths and weaknesses, analyze customer sentiment, and monitor high-level initiatives. This summary data is crucial for making informed decisions and holds value for various facets of the business. For example, when a specific problem consistently arises within a product, it can be communicated to the product team to ensure they are aware of and can consider addressing it. It’s a great starting point for automating and improving more of your contact center activities.

Obstacles to Creating Good Summaries

Despite the myriad advantages offered by good summaries, many CX organizations have to overcome various obstacles to get there. Here are some examples:

  • Manual Entry Takes Time: Many agents are still required to create manual summarizations, which distracts them from their core responsibility of assisting customers. The result is inconsistent quality and incomplete, often unusable data.
  • Rushed Summaries: Agents frequently contend with aggressive AHT goals, leading them to hurriedly complete summarization tasks or even skip them altogether to meet performance targets. This rush compromises summary quality and accuracy.
  • Agent Frustration: Agents already dealing with challenging situations find summaries to be an additional burden, extending the time required for each interaction, while trying to adhere to shorter call times. This frustration can contribute to already high agent attrition rates.
  • Inconsistent Quality: When hundreds of agents create summaries from scratch, the quality can vary widely, leading to unreliable data and unusable summaries.
  • Under-Reporting: Relying on agents to accurately represent both positive and negative aspects of interactions can cause critical key performance indicators to go unnoticed.

Where to Start?

To improve your summarization efforts, consider these high-level best practices:

  • Tailor the questions you ask in summaries to what is important for your business.
  • Optimize for humans by making questions clear and easy to answer.
  • Designate a resource to monitor and extract key insights from summaries.
  • Implement a Generative AI solution to automate and enhance your summarization process.

While implementing some best practices can improve summaries, a modern summarization solution can provide accurate, exhaustive, and data-rich summaries at scale. It’s the key to fully realizing summarization value. Here are some high-level points to consider:

  • Structured Data and Enrichment: Seek configurable structured data capabilities and ensure availability from the start. Additionally, explore data enrichment options for insights valuable to technical leaders in areas like compliance, service optimization, and new product introductions.
  • Handling Multiple Contact Reasons: Verify that your summarization solution effectively supports multiple contact reasons, enabling precise tracking of individual issues within interactions or over a customer's lifetime.
  • Generative AI vs Extractive AI: Extractive AI is commonly used but may lack data consistency and flexibility. In contrast, Generative AI offers flexibility, high-quality summaries, and structured data generation.
  • CCaaS, Point Solutions, and Key Selection Factors: Be aware that large CCaaS (Contact Center as a Service) vendors may impose limitations on flexibility. Smaller AI point solution vendors might not meet enterprise requirements. And small CCaaS vendors can be costlier and less interoperable. It's crucial to select a partner in line with your strategic objectives and possessing strong AI expertise. Building a DIY solution presents challenges and extended development timelines.

Want more? Read our exhaustive eBook.

Curious to dive deeper into summarizations? Download our summary-focused eBook “The Modern CX Guide to Summaries,” the ultimate guide to revolutionizing CX with generative summaries. Dive in to explore best practices, technologies, and solutions that promise to deliver comprehensive summaries effortlessly. Improve agent efficiency, gain valuable business data without sacrificing agent focus, and harness the full potential of your customer interactions.

Download eBook

Conclusion

Good summaries are the backbone of a well-functioning CX organization. They provide essential context, improve agent efficiency, and offer valuable business insights. However, achieving high-quality summaries at scale can be a challenge. With the advent of modern Generative AI summarization solutions like ASAPP AutoSummary, CX organizations can break the tradeoff between cost and quality, ensuring accurate, data-rich summaries that drive customer satisfaction and business success. Don't miss out on the opportunity to transform your CX organization with the power of great summaries.

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About ASAPP

ASAPP is the AI-native software for contact centers, and ASAPP exists to end bad customer service. We help customer service leaders unlock their full value by minimizing costs & inefficiencies, improving agent compliance & productivity, and surfacing actionable insights while helping you deliver a great customer experience. Our customers are large enterprises who care deeply about leveraging AI to transform CX by delivering unprecedented cost savings and maximizing customer delight.

Want to learn more about ASAPP and how they can help your team? Request a Demo

Business Insights
AI + Human
Agents
Articles
Future of CX

The CX AI Trends That Will Shape Contact Centers in 2024

by 
Lane Hartman
Article
Video
Dec 14
2 mins
7 mins

In 2024, generative AI is poised to redefine how businesses engage with their customers and streamline operational efficiency. We expect AI to not only automatically flag particular problems, but also to promptly resolve those specific customer issues. At the core of contact center transformation, generative AI is reshaping the nature of customer interactions, data-driven insights, and how agents are helping customers resolve their issues. 

Although we’ve seen AI create incremental changes in service, we’ve arrived at a pivotal moment where commonplace technologies like transcription and free text summaries are evolving into profound generative insights. A large share of agent tasks can now be managed through automation, and for those tasks requiring human intervention, AI stands ready to support and assist agents in their work. Fueled by capabilities now unlocked by generative AI, enterprises can improve contact center efficiency and reduce both direct and indirect costs through nuanced understandings that enrich data and unlock unparalleled value.

Portrait of Michael Lawder, Chief Growth Officer, ASAPP,
To implement AI into their CX stack in 2024, enterprises must establish foundational building blocks, such as high-quality transcription, and get their data house in order before they can really take advantage of the benefits of AI.
– Michael Lawder, Chief Growth Officer, ASAPP, Former CX Leader at Apple, Samsung, and EA

Lawder underscores the importance of laying strong foundations for AI integration. Building these blocks, including high-quality transcription and organized data, is pivotal to reaping the full benefits of AI in contact centers.

Anticipate these impactful trends shaping CX in 2024:

  • Evolution of Text Summaries: From Extraction to Generation
  • Unveiling Valuable Sentimental Customer Data
  • Surge of Generative AI in Bots
  • Blending Technology and the Human Touch 
  • Ending Bad CX: Reconciling Cost vs Quality

Evolution of Text Summaries: From Extraction to Generation

For years, the promise of automating summaries using AI to reduce Average Handling Time (AHT) seemed within reach. But the early AI models, mostly adept at extractive summarization, only provided contextual information from past interactions. While they lightened the post-call workload for agents, these summaries merely offered light context, necessitating manual review for additional insights and a clearer view of the full picture.

So, why will 2024 be the year of AI-driven text summaries?  Because the benefit shifts dramatically with the summaries created by generative AI. Unlike extractive methods, generative summarization not only includes pertinent conversation elements but also gauges customer sentiment. 

If your CX stack is integrated, then generative AI summaries can be customized based on factors like intent or agent groups. This means automatic categorization of complaint types and severity, identification of key issues, or post-launch focus on new product mentions becomes possible. ASAPP’s AutoSummary stands as a testament to this evolution, showcasing the transformative potential of generative AI in turning data into actionable customer insights.

To learn more about AutoSummary, click here.

Portrait of Priya Vijayarajendran, President, Technology, ASAPP
Generative AI will continue to deliver incremental innovation across GPUs, LLMs, and Compute frameworks. Data will dominate to be the biggest differentiator, applying LLMs in a hybrid domain focus to achieve accuracy, time to value and scale. These vectors coming together will be the key to unlock exponential value for enterprises.
– Priya Vijayarajendran, President, Technology, ASAPP

Priya sheds light on the pivotal fusion of technology and data. This convergence across computational frameworks not only drives incremental innovation but also highlights the indispensable role of data in achieving accuracy and scalability. It's the synergy between Tech, Data and seamless orchestration connecting enterprise systems for business outcomes that unlocks exponential value for enterprises.

Unveiling Valuable Sentimental Customer Data

Training generative AI on a particular business’s customer conversations can identify unique pain points, understand satisfaction drivers, and strategically enhance the overall customer experience. At the forefront of this transformation is Sentimental Data. This data segment delves into human emotions, pinpointing areas of improvement that customers feel, providing a roadmap to elevate customer experiences to unprecedented levels. Let’s look at a few industry examples.

Using sentiment analysis in the travel industry can uncover customers’ emotions tied to hotel stays, flights, and destinations, guiding improvements. Apparel industry brands can understand customer reactions to their offerings. By decoding feedback from various channels, these companies identify trends and specific customer preferences, enabling targeted product improvements and personalized marketing strategies. 

A visual illustrating that analyzing sentimental data drives improvements in key board-level KPIs like NPS, CSAT, AHT, Churn, and Upsell

In 2024, more businesses will invest in leveraging AI and advanced analytics in order to create tailor-made offerings at dynamic price points and individualized levels of service.
Forbes

Sentiment data is also playing a pivotal role in telecommunications CX. Companies gain crucial insights into what delights or frustrates users by dissecting customer sentiments linked to service interactions, network experiences, and support encounters. Ultimately, this information empowers telecommunication providers to address pain points promptly, improve service quality, and tailor offerings to meet specific customer needs.

Surge of Generative AI in Bots 

Next year, we’re anticipating a significant rise in the utilization of generative AI in bots, with unprecedented low barriers to accessing this technology. The immediate potential lies in elevating bots to conversational entities and eliminating hurdles in understanding user intent, which allows seamless navigation through customer inquiries. 

Looking ahead, the evolution of generative AI involves integration with APIs for tailored responses derived from individual customer data. This could extend to bots understanding unique customer situations, departing from standard responses to offer personalized interactions. Ideally, generative AI bots not only achieve this but also autonomously act on behalf of customers, either independently or after human agent confirmation.

This surge in generative bots represents a transformative shift in customer interactions. Its impact varies based on implementation nuances. Some applications optimize workflows and virtual assistant functionalities, adapting dynamically to interactions and policy changes, substantially reducing manual effort. 

But a more advanced, integrated generative bot transcends these efficiencies. It seamlessly handles multifaceted queries, customizing responses by fusing knowledge base insights with specific customer data. It could comprehend customer queries holistically, autonomously accessing APIs, gathering required information, and executing tasks on the customer's behalf, reshaping the customer service landscape.

Blending Tech Investment to Amplify the Human Touch

The transformative integration of generative AI and people in contact centers isn't a distant vision—it's an unfolding reality informing the way businesses empower real human agents. It isn't about replacing human interaction but amplifying the human touch with technology. Generative bots act as indispensable sidekicks to agents, offering nuanced, real-time information, enabling agents to focus on complex calls and foster meaningful connections. 

By embracing generative AI, leading contact centers will transcend transactional interactions and foster relationships that are built on understanding, empathy, and personalized attention. It's this blend of technology and human interaction that paves the way for more high quality customer experiences. 

In Forrester’s 2024 Planning Guide for CX, 71% of leaders are prioritizing increased budgets to drive deeper customer insights, while 48% are earmarking resources specifically for contact center technologies. This heightened investment shows a serious commitment to leveraging tech advancements to enhance customer experiences. Moreover, a substantial portion of this budget increase is directed at data and research, highlighting the pivotal role of unlocking hidden CX data in the year to come.

Ending Bad CX: Reconciling Cost vs Quality

The struggle to articulate needs and provide seamless experiences often defines poor CX. Miscommunication and missed connections hinder the very relationships businesses aim to build. We all have our bad customer experience stories. Yet, the challenge persists: how to achieve high-quality service while managing costs. It’s been a core CX issue from day one.

Traditionally, this balance led to compromises, where either quality suffered or expenses soared. Now, the emergence of generative AI introduces a new trajectory, bridging the gap between cost-effectiveness and exceptional quality in CX, ensuring each interaction embodies the ethos of service at the heart of every contact center. As it shapes our approach, we move toward a CX era where the convergence of cost and quality through generative AI finally ends bad customer service.

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About ASAPP

ASAPP is a research-based artificial intelligence cloud provider committed to solving how enterprises and their customers engage. Inspired by large, complex, and data-rich problems, ASAPP creates state-of-the-art AI technology that covers all facets of the contact center. Leading businesses rely on ASAPP's AI Cloud applications and services to multiply Agent productivity, operationalize real-time intelligence, and delight every customer. To learn more about ASAPP innovations, visit www.asapp.com.

The jetBlue logo
ASAPP has significantly improved our efficiency in a very short time. Not only are we moving interactions from phone to digital, we’re doing it in a way that both our customers and our crew members love.
– Ian Deason, SVP Customer Experience, JetBlue

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